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To enter Japan from countries/regions not subject to visa exemption, you will need to obtain an entry visa.

Please refer to the website of the Ministry of Foreign Affairs for visa application procedures.


Conference Invitation Letter

  1. If you need a letter confirming your participation to the 12th IAASS conference, please email the Japanese point of contact ( The deadline to request your invitation letter is April 3rd. 

  2. The invitation letter will be issued after the successful registration.Your name must be listed exactly as it appears on your passport. Any differences between the name on your passport and the name on your invitation letter or other documentation could lead to a delay and/or denial of your visa.

  3. Please note that IAASS and the organizing committees of the conference are not authorized to assist with the VISA process beyond providing the Invitation Letter issued by JAXA. Should your application be denied, IAASS and the organizing committee of the conference cannot change the decision of the Ministry of Foreign Affairs, nor will IAASS and the organizing committee of the conference engage in discussion or correspondence with the Ministry of Foreign Affairs or the Embassy on behalf of the applicant. The registration fee will be refunded when the VISA application of individual being denied.

  4. It takes around 5 weeks for the Embassy to process the VISA application, please register as early as you can to make sure you have enough time.

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